Archive emails to local folders to free up server space. You can access them on your computer, but they’re not on the server or available from other devices.
To create local folders in Outlook:
1. Go to File → Account Settings → Account Settings
2. Go to the Data File tab. Select your email account and click Add. Name the folder (e.g., Local Folders) and click OK.
3. In your inbox, you’ll see a new folder created with the name you entered. Right-click it, select New Folder, and name it. These are local folders for storing emails on your computer.